1. Purpose and acceptance
These terms govern the use of Meridiano, a working-time recording and rota app offered by Nova Romulus (https://novaromulus.es). By creating an account or using the app you accept these terms. The service is operated by Nohaila Lakroucha Arhlal, tax ID (NIF) 35755872A, address: Calle Bernat Amer 20, 3rd floor, 07001 Palma (Balearic Islands, Spain).
2. Accounts and access
- To use Meridiano you need an account (email and password, or an email sign-in link).
- An employer creates a company; employees join with an invitation code.
- You are responsible for keeping your credentials safe and for activity carried out with them. Tell us if you suspect unauthorised use.
3. Acceptable use
You agree to use Meridiano lawfully, not to try to access other companies' data, not to alter or bypass the mechanisms that keep records tamper-proof and not to interfere with the running of the service.
4. Employer responsibilities
The company using Meridiano is the controller of its employees' data. In particular, the employer:
- informs its employees about working-time recording and the processing of their data, including the optional location at clocking, before they start using it;
- processes working-time records on the basis of a legal obligation (article 34.9 of the Spanish Workers' Statute and Article 6(1)(c) GDPR) and does not use them for incompatible purposes;
- is responsible for the accuracy of the data it enters and of the corrections it makes;
- decides who acts as administrator and looks after access to the kiosk and to PINs;
- handles its employees' rights over their data, with our assistance.
Meridiano helps you meet the working-time recording obligation but does not by itself guarantee compliance with employment law.
5. Processing on behalf of the company (Article 28 GDPR)
For employees' personal data, the company is the controller and Nova Romulus is the processor. Summary of the processing terms:
- Subject matter and nature: hosting, storing and making available to the company the data needed for working-time records, shifts, absences and reports.
- Duration: for as long as the company uses the service, and afterwards for the time needed to meet legal obligations.
- Types of data and data subjects: identification data, clockings, location at clocking (optional), shifts and absences of the company's employees and administrators.
- Instructions: we process the data only on the company's documented instructions, which take the form of its use of the app's features and these terms.
- Confidentiality: people authorised to process the data are bound by a duty of confidentiality.
- Security: we apply the measures described in the privacy policy.
- Sub-processors: the company authorises the use of Supabase (database and authentication, servers in the EU, Ireland region). We will tell the company about changes so that it can object.
- Assistance: we help the company to respond to data subjects' rights and to meet its security and breach-notification obligations.
- End of the processing: at the end we delete or return the data, except working-time records that must be kept for 4 years by legal obligation.
- Audits: we make available to the company the information needed to demonstrate compliance and allow reasonable audits.
For employer account data, Nova Romulus is the controller, as explained in the privacy policy.
6. Free of charge
Meridiano is free during the launch. If financial terms are introduced in the future, we will announce them with reasonable notice and they will not affect the retention of your records.
7. Availability
We work to keep the service available at all times, but we do not guarantee that it will run without interruption. There may be stoppages for maintenance or for reasons beyond our control. You can clock in without signal: the clocking is saved on the device and synced once there is a connection.
8. Intellectual property
Meridiano, its design and its code belong to its owner. We grant you a personal, non-exclusive, non-transferable licence to use the app. The data you enter remains yours or your company's.
9. Limitation of liability
Meridiano is a tool and does not replace legal or employment advice. To the extent permitted by law, we are not liable for indirect damages or for penalties arising from incorrect use or from the company's failure to meet its obligations. Nothing in these terms limits liability that cannot lawfully be limited.
10. Ending use and suspension
You can stop using Meridiano and delete your account whenever you like (how to do it). We may suspend accounts that breach these terms.
11. Changes
We may update these terms. We will publish the current version on this page with its date. If a change is significant, we will tell you in the app.
12. Governing law and jurisdiction
These terms are governed by Spanish law. For any dispute, the parties submit to the courts of Palma (Illes Balears), unless mandatory rules provide for a different venue.